Exhibitor Registration

2025 CLAS Convention Exhibit Contract
The Largest Gathering of School Leaders in Alabama

Exhibit Hall Dates: June 9-11, 2024

You are invited to join more than 800 school leaders at the 53rd Annual Convention of the Council for Leaders in Alabama Schools. The CLAS Convention has become the largest meeting of school leaders in Alabama, and this year it will be held June 9-12, 2024, at the Mobile Convention Center in Mobile, AL.

In the two days of exhibiting, you will meet the educational leaders in Alabama, expand your network of contacts, display and demonstrate your products and services, and concentrate your marketing efforts on a receptive audience.

CLAS works hard to make your visit with us worthwhile! You are an extremely important part of our convention, and we want you back each year. CLAS is proud that our convention has grown – and we attribute much of this success to our exhibitors.

Once your contract and payment have been received, CLAS will confirm your exhibit space. Please note your booth assignment is on a first come, first served basis.

Included in this fee:

10' x 10' booth space
6' draped table
2 chairs
Wastebasket
Company signage
Complimentary WiFi in Exhibit Hall (provided by CLAS)

Note: The exhibit hall floor is NOT carpeted and booth electricity MUST be contracted with the Mobile Convention Center.

Thank you for your continued support of CLAS!

Vic Wilson
CLAS Executive Director

DeAnna Swindle
CLAS Partnership Coordinator

Tentative Schedule

Sunday, June 9, 2024

2:00 pm - 5:00 pm

Exhibitor Setup
Exhibit Hall closes promptly at 5:00 pm and will reopen Monday, June 12 at 6:30 am for additional setup.

Monday, June 10, 2024

7:00 am - 4:30 pm	Exhibit Hall Open
7:00 am	Breakfast with Partners
9:30 am	Refreshment Break in Exhibit Hall
12:00 pm	Lunch (On Your Own) in Exhibit Hall
3:00 pm	Refreshment Break in Exhibit Hall

Tuesday, June 11, 2024

7:00 am - 11:30 am	Exhibit Hall Open
7:00 am	Breakfast with Partners
10:30 am	Refreshment Break in Exhibit Hall
11:30 am	Exhibit Hall Closes

No exhibitor will be permitted to place equipment in exhibit hall until full payment for booth rental has been received.

Sponsorship/Partnership Details
Elevate your business and expand your reach by becoming a partner or sponsor with CLAS! Your participation will help your company gain visibility among key decision makers in Alabama's schools and school districts. Whether you choose our Basic Partnership, Partnership Plus, or step into the spotlight as an Official Convention Sponsor, our packages are designed to provide valuable benefits that enhance your brand's presence and connect you with our community.
Partnership Options:*

Partnership Only (no booth) - $570Partnership Plus (includes all partner benefits and one exhibit booth) - $975Official Convention Sponsor (billed per sponsorship agreeement, includes one booth) - $3,750 +

Exclusive Prize Drawing
As a sponsor, you have an opportunity to address attendees during a conference function. Would you be willing to introduce a speaker after you bring a message from your company?*

YesNoUncertain
As a sponsor, you have an exclusive opportunity to participate in a special prize drawing. The conference stars program incentivizes attendees to visit your booth by requiring autographs from all participating sponsors in order to be entered to win some very special prizes. This is a great way to increase traffic at your booth.
Would you like to participate in the conference stars prize drawing?*

Yes - $200No

Partner Directory Information
Information listed here will be used for the CLAS website partnership directory and the exhibitor directory in the printed Convention program as well as in the mobile app.
Representative Name for Partner Directory*

First NameLast Name
Company Name for Partner Directory*
Phone Number for Partner Directory*
Please enter a valid phone number.
Email for Partner Directory*
[email protected]
URL/Link to Website for Partner Directory*
Logo (AI or EPS format preferred)*

Cancelof
Brief Description of Product/Service (25 word max)*

0/25

Booth Contacts
Company Name for Booth Sign*
Primary Booth Contact Name*

First NameLast Name
Primary Booth Contact Mobile Phone*
Please enter a valid phone number.
Primary Booth Contact Email*
[email protected]
Booth Name Badges

You may have up to 5 name badges with your booth registration. Please list all contacts who need a badge.
Booth Rep Badge Name 1*

First NameLast Name
Booth Rep Badge Name 2

First NameLast Name
Booth Rep Badge Name 3

First NameLast Name
Booth Rep Badge Name 4

First NameLast Name
Booth Rep Badge Name 5

First NameLast Name

Rules and Regulations
Exhibitor Dates - June 9-11, 2024

Mobile Convention Center
1. BOOTHS: Booth assignments will be made on a first come, first served basis, determined by receipt of application and accompanying payment.
2. USE OF SPACE: Subletting of space is PROHIBITED. NO exhibitor shall assign, sublet or apportion the whole or any portion of space allotted, or exhibit therein any goods other than those manufactured or distributed by the exhibitor in the regular course of business, nor permit any firm not exhibiting to solicit business or take orders in his place. Sound equipment may be used for demonstration only. The use of sound or music for attracting attention is prohibited.
3. ABSENCE OF LIABILITY: CLAS DOES NOT carry insurance covering exhibits, and does not assume any responsibility for damage arising from fires, lightning, smoke, civil commotion, or safety of property from theft. It is expressly understood that the exhibitor assumes all risks relating to participation in the exhibition.
4. TERMS OF PAYMENT: There is a rental charge of $975.00 for one booth and $600.00 for each additional booth (this price includes partnership and exhibit booth). This includes five (5) badges for your group. All representatives must wear a CLAS name badge. NO REFUND will be made for cancellations or no shows. Exceptions to the refund policy will only be offered in the event of a complete convention cancellation or transition to a fully virtual convention. No exhibitor will be allowed to place equipment in the exhibit hall until full payment of the booth rental is received prior to the meeting date. Checks should be made payable to CLAS.
5. CONDUCT OF BUSINESS BY EXHIBITORS: Because of certain IRS regulations, the sale of the article for delivery on the premises is discouraged. Sale for future delivery of products is permitted and encouraged.
6. SET UP AND EXHIBIT HOURS: Set up time is 2:00 p.m. to 5:00 p.m. on Sunday, June 9. The exhibit hall will open at 6:30 a.m. for exhibitor orientation on Monday, June 10, and close at 4:30 p.m. On Tuesday, June 11 the exhibit hall will open at 7:00 a.m. and close at 11:30 a.m. All materials must be removed from the exhibit hall by 1:30 p.m. on Tuesday, June 11. Exhibitors are required to be present during these times.
7. REGISTRATION: Registration for convention attendees as well as refreshment breaks and specific meals will be in the exhibit halls. This is intended to generate additional activity in these areas as we anticipate over 800 principals/administrators to attend our annual convention.
ALL VENDORS, EXHIBITORS, OR SOLICITORS ATTENDING THE CLAS SUMMER CONVENTION ARE REQUIRED TO PURCHASE A BOOTH AND WEAR CLAS NAME BADGES. THIS REQUIREMENT IS TO ENSURE FAIRNESS TO ALL OUR EXHIBITORS. PLEASE CONTACT THE CLAS OFFICE IF ADDITIONAL INFORMATION IS NEEDED.

Registration Total Including Partnership, Advertising, and Add-ons*
Billing Information
Billing Contact*

First NameLast Name
Billing Organization*
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Billing Phone*
Please enter a valid phone number.
Billing Email*
[email protected]
EXHIBITOR AGREEMENT: The undersigned hereby authorizes the Council for Leaders in Alabama Schools to reserve exhibit space in the Complex for use by your company/organization during the 2024 CLAS Summer Convention. The undersigned agrees to abide by the Exhibition Rules and Regulations and to all conditions under which exhibit space is leased and ensures that all representatives working in the space are aware of the terms, conditions, and rules pertaining to the exhibition. I have read and agree to all Exhibition Rules and Regulations.

By signing this contract, I understand that no refunds will be granted for cancellation, AND I agree to the rules and regulations presented on the previous page of this form.
Signature*
Should be Empty:

2025 CLAS Convention Exhibit Contract

The Largest Gathering of School Leaders in Alabama

Exhibit Hall Dates: June 9-11, 2024

Tentative Schedule

Sponsorship/Partnership Details

Additional Booths

Advertising

Branding

Exclusive Prize Drawing

Partner Directory Information

Booth Contacts

Booth Name Badges

Rules and Regulations

Billing Information